With Split Invoicing Enabled
The default option when transferring invoices from Manage to Sage 50 Accounts will use the integration’s “Split Invoicing Module”. Due to limitations with Sage 50 Accounts, when transferring receivable invoices, the integration will group all positive and negative lines and create two separate invoices in Sage. A “0” will be appended to the invoice number with all positive invoice lines, and a 1 will be appended to the invoice credit memo with all negative lines. This is due to a limitation in Sage 50 Accounts that prevents posting invoices with lines that have negative amounts. As an example, this can happen when creating an invoice that has billable time applied against an agreement. In this situation, the integration will create a credit memo in Sage 50 Accounts for all negative lines, and an invoice containing all the positive lines. If a Manage invoice has an invoice number of 460, an invoice of 4600 and a credit memo of 4601 will be created in Sage 50 Accounts. This ensures that all data coming from Manage posts correctly in Sage 50 Accounts.
Manage Invoice 460 will become Invoice 4600 and Credit Memo 4601 in Sage 50 Accounts.
Sage 50 Accounts Invoice 4600
Sage 50 Accounts Credit Memo 4601
Sage Activity Shows as SI 4600 and SC 4601
The integration will append a “0” to all invoices and a “1” to all generated invoice credit memos such that split invoices will sit next to each other chronologically. It is a limitation of Sage 50 Accounts to not allow creating an invoice and a credit memo with the same invoice number.
With Split Invoicing Disabled
If your needs require invoice numbers to NOT be altered by the integration during transfer into Sage 50 Accounts, the “Split Invoicing Module” can be disabled from within the integration by navigating to Options > View Modules > Split Invoicing Module and uncheck the enable checkbox.
When the Split Invoicing Module is disabled, the integration will use the Customer Batch Invoice/Credit interfaces to Post directly to the GL. This allows the integration to specify the same reference (invoice) number for Manage transactions that would normally be split by the integration. The limitation with this approach is that Sage 50 Accounts will NOT create an invoice that can be viewed from the “Invoice and credits” interface. This option is recommended if you are invoicing out of Manage and need your transferred invoice numbers to not be altered by the integration.
Manage Invoice 460 will transfer as SI and SC 460 (Sales Invoice/Credit)
Sage Activity shows as SI and SC 460
With Service Type Invoicing Enabled
Enable the Service Type Invoicing Module if you’d like to transfer Invoices from Manage into Sage 50 Accounts as Service type invoices. The “Service” invoice format will be used, products will not be referenced, and the Manage GL Account will map to the Sage 50 Accounts Nominal code.