Validating a Batch
Invoices
To verify invoices in QuickBooks Online, navigate to Home > Transactions > Sales.
Expenses
To verify expenses in QuickBooks Online, navigate to Home > Transactions > Expenses.
With Transfer as Bill Enabled
With the “Transfer as Bill” option enabled in the Manage Accounting Package Configuration, an expense will be created in QuickBooks Online as an expense with the type set to “Bill”.
With Transfer as Bill Disabled
With the “Transfer as Bill” option disabled in the Manage Accounting Package Configuration, an expense will be created in QuickBooks Online as an expense with the type set to “Expense”.
Item Receipts
To verify item receipts in QuickBooks Online, navigate to Home > Transactions > Expenses. Please note that Item Receipts are created in QuickBooks Online as an expense with the type set to “Bill”. In other words, Expenses (with Transfer as Bill enabled) and Item Receipts are side by side in Expense Transactions as Type “Bill”.
GL Entries
These product types are mapped to Manage Item Types as follows, and will apply the following transactions:
Manage Inventory > QuickBooks Online Product with Track Inventory on Hand enabled
Purchase (Item Receipt)
Accounts Payable Credit
Inventory Debit
Sale (AR Invoice)
*Inventory Credit
*COGS Debit
Revenue Credit
Accounts Receivable Debit
Manage Non-Inventory, Service, Other Charge (or NULL/Unknown) > QuickBooks Online Product with Track Inventory on Hand disabled
Purchase (Item Receipt)
Accounts Payable Credit
COGS Debit
Sale (AR Invoice)
Revenue Credit
Accounts Receivable Debit