How do I check that my batch went into QBO?

Validating a Batch

Invoices

To verify invoices in QuickBooks Online, navigate to Home > Transactions > Sales.

Expenses

To verify expenses in QuickBooks Online, navigate to Home > Transactions > Expenses.

With Transfer as Bill Enabled

With the “Transfer as Bill” option enabled in the Manage Accounting Package Configuration, an expense will be created in QuickBooks Online as an expense with the type set to “Bill”.

With Transfer as Bill Disabled

With the “Transfer as Bill” option disabled in the Manage Accounting Package Configuration, an expense will be created in QuickBooks Online as an expense with the type set to “Expense”.

Item Receipts

To verify item receipts in QuickBooks Online, navigate to Home > Transactions > Expenses. Please note that Item Receipts are created in QuickBooks Online as an expense with the type set to “Bill”. In other words, Expenses (with Transfer as Bill enabled) and Item Receipts are side by side in Expense Transactions as Type “Bill”. 

GL Entries

These product types are mapped to Manage Item Types as follows, and will apply the following transactions:

  1. Manage Inventory > QuickBooks Online Product with Track Inventory on Hand enabled

    • Purchase (Item Receipt)

      • Accounts Payable     Credit

      • Inventory         Debit

    • Sale (AR Invoice)

      • *Inventory         Credit

      • *COGS             Debit

      • Revenue         Credit

      • Accounts Receivable     Debit

  2. Manage Non-Inventory, Service, Other Charge (or NULL/Unknown) > QuickBooks Online Product with Track Inventory on Hand disabled

    • Purchase (Item Receipt)

      • Accounts Payable     Credit

      • COGS             Debit

    • Sale (AR Invoice)

      • Revenue         Credit

      • Accounts Receivable      Debit

*This transaction is handled by the accounting package directly, not the integration.



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