Validating a Batch
Invoices
To verify invoices in QuickBooks Online, navigate to Home > Transactions > Sales.
Expenses
To verify expenses in QuickBooks Online, navigate to Home > Transactions > Expenses.
With Transfer as Bill Enabled
With the “Transfer as Bill” option enabled in the Manage Accounting Package Configuration, an expense will be created in QuickBooks Online as an expense with the type set to “Bill”.
With Transfer as Bill Disabled
With the “Transfer as Bill” option disabled in the Manage Accounting Package Configuration, an expense will be created in QuickBooks Online as an expense with the type set to “Expense”.
Item Receipts
To verify item receipts in QuickBooks Online, navigate to Home > Transactions > Expenses. Please note that Item Receipts are created in QuickBooks Online as an expense with the type set to “Bill”. In other words, Expenses (with Transfer as Bill enabled) and Item Receipts are side by side in Expense Transactions as Type “Bill”.
Please Note that existing Item Receipts are validated using the Vendor Invoice Number coming out of ConnectWise. If there is a Vendor Invoice Number on the item receipt in ConnectWise it will be used as Document No. in QuickBooks Online (see Bill #1337 above). If there is no Vendor Invoice Number on the ConnectWise item receipt, no Document No. will be applied in QuickBooks Online. The Mobius Connect integration will not transfer item receipts if the Vendor Invoice Number has already been used in QuickBooks Online. If your item receipt has partially received items that are closed and batched, it's possible the remaining items will fail to transfer when received and closed if a Vendor Invoice Number is used on the ConnectWise item receipt. To prevent this type of validation failure it is recommended to batch item receipts only after all the items have been received. If the item receipt does not use a Vendor Invoice Number, each batch of separately received items will transfer onto a separate QuickBooks Online transaction Bill.
GL Entries
These product types are mapped to Manage Item Types as follows, and will apply the following transactions:
Manage Inventory > QuickBooks Online Product with Track Inventory on Hand enabled (Only available in Mobius Standard)
Purchase (Item Receipt)
Accounts Payable Credit
Inventory Debit
Sale (AR Invoice)
*Inventory Credit
*COGS Debit
Revenue Credit
Accounts Receivable Debit
Manage Non-Inventory, Service, Other Charge (or NULL/Unknown) > QuickBooks Online Product with Track Inventory on Hand disabled
Purchase (Item Receipt)
Accounts Payable Credit
COGS Debit
Sale (AR Invoice)
Revenue Credit
Accounts Receivable Debit
*This transaction is handled by the accounting package directly, not the integration.